KeyPay vs Xero

True comparison, no tricks

Employee Portal

Employee self service portal
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View & download pay slips
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View & download payment summaries
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Submit Timesheets
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Submit Leave requests
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View/Accept/Decline shifts
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Swap shifts
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Submit Expenses
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Employee onboarding (self setup)
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Leave calendar
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Set unavailability
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Document acknowlegement
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Mobile features

Employee mobile app
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View & download pay slips
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View & download payment summaries
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Submit Timesheets
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Submit Leave requests
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View/Accept/Decline shifts
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Submit Expenses
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Manager mobile app
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Timesheets

Record hourly timesheets
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Record start / stop times
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Record break start / stop times
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Record multiple breaks
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Import from CSV/Excel with custom file mappings
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Record unit based timesheets (miles allowance, tool allowance etc)
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Real time timesheet costings
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Leave Management

Accrue fixed entitlement per pay run
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Accrue entitlement per hour worked
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Support contingent & entitlement periods
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Only provides for annual entitlement
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Predict future leave balances when applying for leave
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Employee management

Employee documents
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Employee qualifications
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Employee notes
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Multiple bank accounts
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Advanced pension auto-enrolment
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Previous employer tax check
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Advanced director NI Calcs support
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Create and distribute P45s
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Reporting

Payroll Reporting
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Basic payroll reporting
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Gross to net report
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State payroll tax reportings
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Time and attendance reporting
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Employee details audit report
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Leave balance reporting
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Leave liability reporting
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Employee birthday report
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Employee qualifications report
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Payroll variance report
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Unpaid employees report
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Pension report
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Pay categories report
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Report packs
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P32 Report
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HMRC - RTI

FPS Submissions
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Automated P60s
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Payment Summaries lodgement (unlimited)
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ETP Payment summaries
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Automated EPS Submission
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Apprenticehip Levy
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Rota

Rota Management
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Multiple rota layouts
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Integrates directly with payroll
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Templates
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Notify employees of new shifts via email / SMS
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Print rotas
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Costed rotas
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Shift bidding
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Pay run calculations / functions

Re-imburse expenses via BACS file
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Split journals by class or location
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Handle termination payments
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Pay PAYE via BACS file
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Payroll deductions
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Pay run import
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Pay run filters
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Email payslips
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Email payslips on schedule
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Pay run warnings
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BACS files
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Pay run tasks
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Automated pay runs
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Automated AE pension submissions
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Automated NEST contribution collection
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SMP
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SSP
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SAP
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SPP
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Shared Parental leave
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Court Orders/AEOs
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Student Loans
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Auto update tax codes
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Auto update PGL and SL status
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National Minimum Wage calcs
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Auto-increase NI code when employee turns 21
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Business settings / functions

Leave calendar
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Web hooks
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Linked pay categories
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Calendar feeds
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Employing entities
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Bulk employee import
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Work Types
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Pay categories
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Leave categories
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Deduction categories
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Expense categories
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Employer liability categories
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Multiple locations
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Multiple pay schedules
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Additional Features

Pay conditions engine
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Time & attendance app
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Integrated pension payments via pensionsync
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Integrations/API
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RTI compliant
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