KeyPay vs Xero

Employee Portal

Employee self service portal

View & download pay slips

View & download payment summaries

Submit Timesheets

Submit Leave requests

View/Accept/Decline shifts

Swap shifts

Submit Expenses

Employee onboarding (self setup)

Leave calendar

Document acknowlegement

Set unavailability

Mobile features

Employee mobile app

View & download pay slips

View & download payment summaries

Submit Timesheets

Submit Leave requests

View/Accept/Decline shifts

Submit Expenses

Manager mobile app

Timesheets

Record hourly timesheets

Record start / stop times

Record break start / stop times

Record multiple breaks

Import from CSV/Excel with custom file mappings

Record unit based timesheets (miles allowance, tool allowance etc)

Real time timesheet costings

Leave Management

Accrue fixed entitlement per pay run

Accrue entitlement per hour worked

Support contingent & entitlement periods

Only provides for annual entitlement

Predict future leave balances when applying for leave

Employee management

Employee documents

Employee qualifications

Employee notes

Multiple bank accounts

Advanced pension auto-enrolment

Previous employer tax check

Advanced director NI Calcs support

Create and distribute P45s

Reporting

Payroll Reporting

Basic payroll reporting

Gross to net report

State payroll tax reportings

Time and attendance reporting

Employee details audit report

Leave balance reporting

Leave liability reporting

Employee birthday report

Employee qualifications report

Payroll variance report

Unpaid employees report

Pension report

Pay categories report

Report packs

P32 Report

HMRC - RTI

FPS Submissions

Automated P60s

Payment Summaries lodgement (unlimited)

ETP Payment summaries

Automated EPS Submission

Apprenticehip Levy

Rota

Rota Management

Multiple rota layouts

Integrates directly with payroll

Templates

Notify employees of new shifts via email / SMS

Print rotas

Costed rotas

Shift bidding

Pay run calculations / functions

Re-imburse expenses via BACS file

Split journals by class or location

Handle termination payments

Pay PAYE via BACS file

Payroll deductions

Pay run import

Pay run filters

Email payslips

Email payslips on schedule

Pay run warnings

BACS files

Pay run tasks

Automated pay runs

Automated AE pension submissions

Automated NEST contribution collection

SMP

SSP

SPP

SAP

Shared Parental leave

Court Orders/AEOs

Student Loans

Auto update tax codes

Auto update PGL and SL status

National Minimum Wage calcs

Auto-increase NI code when employee turns 21

Business settings / functions

Leave calendar

Web hooks

Linked pay categories

Calendar feeds

Employing entities

Bulk employee import

Work Types

Pay categories

Leave categories

Deduction categories

Expense categories

Employer liability categories

Multiple locations

Multiple pay schedules

Additional features

Pay conditions engine

Time & attendance app

Integrated pension payments via PensionSync

Integrations/API

RTI compliant